office administration assistant

as a liaison between the office, employees, clients, and external partners.
Responsibilities:
 Ensure regular connect with RH, Admin head and RHR on a monthly basis/as
and when needed to discuss region updates, employee engagement updates,
admin updates, challenges being faced and support needed, if any
 Greet and assist visitors entering the office, ensuring a hospitable and
professional welcome.
 Answer, screen, and direct phone calls to appropriate individuals.
 Manage office correspondence, including emails, letters, and packages, and
distribute them accordingly.
 Maintain and organize office filing systems (both physical and digital) to
ensure easy retrieval of documents.
 Schedule and coordinate meetings, appointments, and travel arrangements
for office personnel.
 Assist in the preparation of reports, presentations, and data compilations.
 Monitor office supplies inventory and place orders when necessary.
 Assist in the onboarding process for new employees, including orientation and
administrative setup.
 Coordinate with building maintenance and vendors to address office needs.
 Handle general office tasks such as photocopying, scanning, and faxing.
 Develop and implement comprehensive event plans and strategies in line with
organizational goals.
 Develop and execute employee engagement strategies to enhance workplace
satisfaction and retention.
 Plan, organize, and coordinate various employee engagement programs,
events, and activities.
 Conduct surveys, interviews, and assessments to gather feedback and
measure employee satisfaction.
 Analyze data and insights to identify trends and areas for improvement in
engagement levels.
 Collaborate with HR and leadership to develop policies and initiatives that
promote a positive work environment.
 Implement recognition and reward programs to acknowledge employee
contributions and achievements. Connect with agency to print certificates and
close PO for the same
 Close action end to end on Employee transfers/relocations/movers and
packer and stay details
 RTM Co-ordination and setting up calendars for the same
 Act as a liaison between employees and management, addressing concerns
and promoting open communication.
 Provide guidance and support to managers and teams on enhancing
employee engagement within their respective departments. Monitor industry trends and best practices to continuously improve
engagement strategies.
 Lead a team of event coordinators, providing guidance, assigning tasks, and
ensuring successful execution of events.
 Collaborate with clients to understand event requirements, objectives, and
budget constraints.
 Coordinate all aspects of events, including venue selection, catering, decor,
entertainment, and technical requirements.
 Manage event budgets, negotiate contracts with vendors, and ensure cost-
effective planning. Create Purchase Order, PR and process invoices to
ensure end to end process closure
 Oversee event logistics, including setup, scheduling, and breakdown, to
ensure smooth execution.
 Coordinate with marketing and communication teams to promote events and
ensure proper branding.
 Ensure compliance with legal, health, and safety regulations during events.
 Conduct post-event evaluations to assess success, gather feedback, and
identify areas for improvement.
 Stay updated on industry trends and best practices to enhance event
management strategies.Requirements:
 Proven experience as an office administrative assistant, office assistant, or
relevant administrative role.
 Proficiency in MS Office (Word, Excel, Outlook) and other office management
software.
 Strong organizational and multitasking abilities with excellent time
management skills.
 Exceptional verbal and written communication skills.
 Attention to detail and problem-solving skills.
 Ability to maintain confidentiality and exhibit professionalism in handling
sensitive information.

experience

10