front office executive.

Reception & Customer Service:

• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.

• Answer phone calls, respond to inquiries, and direct them to the appropriate personnel.

• Manage visitor entry by ensuring sign-in procedures are followed and issuing visitor badges.

• Provide general information to parents and visitors regarding school policies, programs, and events.

Attendance & Student Information:

• Record and track student attendance daily, including absences and late arrivals.

• Ensure that student attendance records are accurately maintained and updated.

• Handle early dismissal requests and notify appropriate staff (teachers, parents).

• Assist in maintaining student files and managing other student-related documentation.

Communication & Coordination:

• Serve as a point of contact for internal communication between parents, teachers, and administrative staff.

• Distribute school notices, newsletters, and important announcements to parents and staff.

• Schedule meetings, parent-teacher conferences, and appointments for school staff as needed.

• Coordinate and support school events, parent meetings, and special programs.

Administrative Support:

• Assist in managing school documentation, including filing, photocopying, and scanning documents.

• Help prepare and organize materials for meetings, orientations, and school events.

• Maintain a neat and organized front office area, including organizing school brochures, forms, and supplies.

• Handle incoming and outgoing mail, packages, and other correspondence.

• Provide administrative support to the school principal and other staff as required.

Student Health & Safety:

• Manage basic first aid and administer medication (as per school policy) in the absence of the school nurse.

• Ensure the safety of students and visitors by following school security protocols.

• Assist with emergency procedures in case of school evacuations or other urgent situations.

Record Keeping & Data Management:

• Maintain accurate records of student contact information, emergency contacts, and medical history.

• Ensure that attendance, visitor logs, and other school-related documentation are kept up to date and accurate.

• Support the administration with data entry and school reports when required.

Support for School Staff:

• Assist teachers and staff with scheduling, appointments, and other administrative tasks.

• Provide support to the administrative team during events, school functions, and parent meetings