Job Summary:
We are looking for a highly organized, efficient, and professional Executive Assistant to support a busy doctor (MD Dermatologist ). The ideal candidate will be responsible for managing the doctor’s daily activities, OT schedule, assisting with patient coordination, handling administrative tasks, managing queries from patients (Calls and email) and ensuring smooth operations within the practice. The Executive Assistant will act as a liaison between the doctor and patients, staff, and external stakeholders, ensuring the highest standards of administrative support.
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Key Responsibilities:
⦁ Calendar and Appointment Management:
⦁ Manage the doctor’s daily schedule, including patient appointments, meetings, and personal engagements.
⦁ Coordinate with patients, medical staff, and external parties to schedule appointments efficiently.
⦁ Ensure that the doctor’s calendar is well-organized, minimizing conflicts and ensuring sufficient time between appointments for prep and patient care.
Patient Coordination and Communication:
⦁ Act as the first point of contact for patients, handling calls, emails, and messages.
⦁ Schedule, reschedule, and confirm patient appointments, ensuring accurate record-keeping.
⦁ Assist in maintaining patient confidentiality and providing necessary information to patients about upcoming procedures or appointments.
⦁ Prepare patients for consultations by providing pre-appointment instructions or forms, as needed.
Administrative Support:
⦁ Handle day-to-day administrative tasks such as managing emails, maintaining filing systems, and handling phone inquiries.
⦁ Draft and proofread documents, including correspondence, patient instructions, and reports.
Medical Records Management:
⦁ Assist with maintaining accurate, up-to-date medical records for the doctor’s patients, ensuring compliance with health regulations.
⦁ Assist in preparing patient files and other medical documents for meetings and procedures.
⦁ Handle patient billing inquiries, providing necessary support and explanations regarding charges.
Travel and Event Coordination:
⦁ Arrange travel and accommodation for the doctor when traveling to different locations or other professional engagements.
⦁ Prepare necessary documentation, including itineraries, travel schedules, and expense reports.
Education:
⦁ Bachelor's degree in business administration, healthcare administration, or related field (preferred).
Experience:
⦁ Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably within a healthcare or medical setting.
Freshers are also welcome to applyWorking days - 6 days working. Flexible weekly off between Monday to Thursday
experience
3show more Job Summary:
We are looking for a highly organized, efficient, and professional Executive Assistant to support a busy doctor (MD Dermatologist ). The ideal candidate will be responsible for managing the doctor’s daily activities, OT schedule, assisting with patient coordination, handling administrative tasks, managing queries from patients (Calls and email) and ensuring smooth operations within the practice. The Executive Assistant will act as a liaison between the doctor and patients, staff, and external stakeholders, ensuring the highest standards of administrative support.
Key Responsibilities:
⦁ Calendar and Appointment Management:
⦁ Manage the doctor’s daily schedule, including patient appointments, meetings, and personal engagements.
⦁ Coordinate with patients, medical staff, and external parties to schedule appointments efficiently.
⦁ Ensure that the doctor’s calendar is well-organized, minimizing conflicts and ensuring sufficient time between appointments for prep and patient care.
Patient Coordination and Communication:
⦁ Act as the first point of contact for patients, handling calls, emails, and messages. ...
⦁ Schedule, reschedule, and confirm patient appointments, ensuring accurate record-keeping.
⦁ Assist in maintaining patient confidentiality and providing necessary information to patients about upcoming procedures or appointments.
⦁ Prepare patients for consultations by providing pre-appointment instructions or forms, as needed.
Administrative Support:
⦁ Handle day-to-day administrative tasks such as managing emails, maintaining filing systems, and handling phone inquiries.
⦁ Draft and proofread documents, including correspondence, patient instructions, and reports.
Medical Records Management:
⦁ Assist with maintaining accurate, up-to-date medical records for the doctor’s patients, ensuring compliance with health regulations.
⦁ Assist in preparing patient files and other medical documents for meetings and procedures.
⦁ Handle patient billing inquiries, providing necessary support and explanations regarding charges.
Travel and Event Coordination:
⦁ Arrange travel and accommodation for the doctor when traveling to different locations or other professional engagements.
⦁ Prepare necessary documentation, including itineraries, travel schedules, and expense reports.
Education:
⦁ Bachelor's degree in business administration, healthcare administration, or related field (preferred).
Experience:
⦁ Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably within a healthcare or medical setting.
Freshers are also welcome to applyWorking days - 6 days working. Flexible weekly off between Monday to Thursday
experience
3show more
