ap associate.

 Month end and Year End Closing and handling accruals in System.
2. Payment Preparation
 Preparing payment batches based on invoice due dates and payment terms.
 Ensuring that payments are scheduled correctly, whether via check, ACH, wire transfer, or other methods.
 Supporting senior team members in generating and distributing payment runs.
 3. Vendor Communications
 Communicating with vendors to clarify billing discrepancies or requests for payment status updates.
 Responding to vendor inquiries regarding payment status, missing invoices, or overdue payments.
 Assisting with vendor account reconciliation, ensuring that discrepancies between vendor statements and internal records are resolved.
 4. Document Management
 Maintaining accurate and organized records of invoices, payment confirmations, and related correspondence.
 Filing and archiving payment documents in both physical and digital formats for compliance and auditing purposes.
 Ensuring that all invoices are appropriately approved before processing.
 5. Reconciliation Support
 Assisting with reconciliation of accounts payable transactions, including vendor statement reconciliations.
 Helping to identify and resolve discrepancies between the company’s internal records and vendor statements.
 Supporting month-end or year-end processes by ensuring that all accounts payable transactions are accurately reflected in financial records.

6. Internal Controls and Compliance
 Adhering to company policies and accounting standards (e.g., GAAP or IFRS) in the AP process.
 Following internal control procedures to ensure payments are legitimate and that fraud or errors are minimized.
 Ensuring compliance with tax regulations and maintaining proper documentation for tax- related purposes (e.g., 1099s).
 8. Reporting Support
 Assisting with basic reporting tasks, such as preparing reports on the accounts payable aging, outstanding invoices, and cash flow projections.
 Providing reports or data for month-end closing, ensuring the AP ledger is accurately updated.
 9. Automation and Process Improvement
 Helping the AP team in the adoption and use of automation tools or software to streamline processes (e.g., OCR scanning, AP automation software).
 Identifying opportunities for process improvements or efficiencies within the AP function.
 Supporting in testing new systems or software implementations to ensure the AP process is functioning smoothly.
10. Collaboration with Other Teams
 Collaborating with procurement and Logistics departments to ensure that invoices match the corresponding purchase orders or receipts.

Skills and Qualifications:
 Graduate or post graduate with 2-3 Years of experience from Accounts Payable.
 Attention to detail and accuracy, especially when entering invoice data and managing payments.
 Basic knowledge of accounting principles and accounts payable processes.
 Familiarity with accounting software or ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics).
 Proficiency in Microsoft Excel for managing data and creating simple reports.
 Strong communication skills to handle vendor inquiries and internal coordination.
 Good organizational skills, with the ability to prioritize tasks in a fast-paced environment.
 Ability to work independently and collaboratively as part of a team.
 Problem-solving skills to resolve discrepancies and issues that may arise during the AP process. 
Key Competencies:
 Time management and ability to handle multiple tasks.
 Knowledge of tax regulations and payment terms.
 Strong work ethic and willingness to learn and develop within the role.
 Adaptability to work with new technologies and systems.