Job Summary: The Office Administration and HR Associate plays a crucial role in
ensuring the smooth and efficient operation of the office. This individual supports
office staff, coordinates various office tasks, supports in HR activities and assists in
daily administrative duties.
Responsibilities: ...
Ensure regular connect with RH, Admin head and RHR on a monthly basis/as
and when needed to discuss administration related region updates,
coordination and operations related to employee engagement (Celebrations,
team connects, Outside office meetings), challenges being faced and support
needed, if any.
Greet and assist visitors entering the office, ensuring a hospitable and
professional welcome.
Manage office correspondence, including emails, letters, and packages, and
distribute them accordingly.
Maintain and organize office filing systems (both physical and digital) to
ensure easy retrieval of documents.
Schedule and coordinate meetings, appointments, and travel arrangements
for office personnel (for NPI launches, BPMs, team offsites etc)
Assist in the preparation of administrative reports and maintaining necessary
employee related date (example: addresses, contacts)
Emergency support in regions for employees (Example: maintaining
emergency contacts, repository of insurance linked hospitals, liasoning at
local level)
Monitor office supplies inventory and place orders when necessary.
Assist in the onboarding process for new employees including site orientation
and administrative support (eg. Address, parking stickers, workstation,
necessary introduction, access card) and other administrative setup.
Coordinate with building maintenance and vendors to address office needs.
Coordinate with IT/concerned team to ensure conference rooms are upto the
mark.
Plan, organize, and coordinate various employee engagement programs,
events, and activities.(example: festivities, general periodic engagement,
sports)
Collaborate with HR and leadership to bring in initiatives that support
employees. (example: onboarding new vendors)
Support in implementing recognition and reward programs.Connect with
agency to print certificates/momentos and close PO for the same
Close action end to end on Employee transfers (relocations/movers and
packer and stay details)… (presently been done centrally, to be decentralized
by beginning Q2)
Manage event budgets, negotiate contracts with vendors, and ensure cost-
effective planning. Create Purchase Order, PR and process invoices to
ensure end to end process closure. Oversee event logistics, including setup,
scheduling, and breakdown, to ensure smooth execution.
experience
6show more Job Summary: The Office Administration and HR Associate plays a crucial role in
ensuring the smooth and efficient operation of the office. This individual supports
office staff, coordinates various office tasks, supports in HR activities and assists in
daily administrative duties.
Responsibilities:
Ensure regular connect with RH, Admin head and RHR on a monthly basis/as
and when needed to discuss administration related region updates,
coordination and operations related to employee engagement (Celebrations,
team connects, Outside office meetings), challenges being faced and support
needed, if any.
Greet and assist visitors entering the office, ensuring a hospitable and
professional welcome.
Manage office correspondence, including emails, letters, and packages, and
distribute them accordingly.
Maintain and organize office filing systems (both physical and digital) to
ensure easy retrieval of documents.
Schedule and coordinate meetings, appointments, and travel arrangements
for office personnel (for NPI launches, BPMs, team offsites etc)
Assist in the preparation of administrative reports and maintaining necessary
...
employee related date (example: addresses, contacts)
Emergency support in regions for employees (Example: maintaining
emergency contacts, repository of insurance linked hospitals, liasoning at
local level)
Monitor office supplies inventory and place orders when necessary.
Assist in the onboarding process for new employees including site orientation
and administrative support (eg. Address, parking stickers, workstation,
necessary introduction, access card) and other administrative setup.
Coordinate with building maintenance and vendors to address office needs.
Coordinate with IT/concerned team to ensure conference rooms are upto the
mark.
Plan, organize, and coordinate various employee engagement programs,
events, and activities.(example: festivities, general periodic engagement,
sports)
Collaborate with HR and leadership to bring in initiatives that support
employees. (example: onboarding new vendors)
Support in implementing recognition and reward programs.Connect with
agency to print certificates/momentos and close PO for the same
Close action end to end on Employee transfers (relocations/movers and
packer and stay details)… (presently been done centrally, to be decentralized
by beginning Q2)
Manage event budgets, negotiate contracts with vendors, and ensure cost-
effective planning. Create Purchase Order, PR and process invoices to
ensure end to end process closure. Oversee event logistics, including setup,
scheduling, and breakdown, to ensure smooth execution.
experience
6show more
